Procurement is the acquisition of goods, services or works from an
external source. It is favorable that the goods, services or works are
appropriate and that they are procured at
the best possible cost to meet the needs of the acquirer in terms of quality
and quantity, time, and location.
Manager
is a person responsible for controlling or administering an organization or
group of staff. In procurement, manager, is a person who is in charge of getting anything a company
might need. He or she is very important to production, because operations often
cannot proceed until the business obtains supplies, property or other items,
such as licenses. Typically very confident and good at analysis, math and
decision making, these employees are responsible for tasks such as drawing up
contracts and organizing people involved in the buying process.
The Procurement Manager will be responsible for effective in
timely availability of quality goods and services, Cost effective procurement
of goods and services as well as maintaining effective stock holding and stock
control policies. She/he will report to the Director of Purchasing &
Supply. As the procurement manager at UOA my duty will be to fulfill the identified
need which follows under my department.
A principle is a law or rule that has to be, or
usually is to be followed, or can be desirably followed, or is an inevitable
consequence of something, such as the laws observed in nature or the way that a
system is constructed. The principles of such a system are understood by its users
as the essential characteristics of the system, or reflecting system's designed
purpose, and the effective operation or use of which would be impossible if any
one of the principles was to be ignored.
The following are principle
which I can follow in conducting my duties as a procurement manager at UOA
Accountability is the last procurement principle that we will address.
Accountability in procurement essentially means to be responsible for our
actions and decisions, and having the obligation to report and/or answer to a
designated oversight entity on the consequences of those actions and decisions.
As UOA servant’s procurement practitioners, and others involved in the
procurement process, are accountable and thus exposed to sanctions as a remedy
for any behavior that contravenes the procurement legal framework and principles.
Competitive Supply procurement should be
carried out by competition unless there are convincing reasons to the contrary,
as a procurement management uoa I will make sure that we get the supplier who
is qualified and can make us attain and fulfill all identified needs
Consistency Suppliers should, all things being equal, be
able to expect the same general procurement policy across the public sector.
Effectiveness , as a procurement manager and all
procurement department we should meet the commercial, regulatory and socio-economic
goals of UOA in a balanced manner appropriate to the procurement requirement;
Efficiency: - Procurement processes should be
carried out as cost effectively as possible;
Efficient relates to the achievement of the maximum value for the resources
used. In procurement, it
includes the selection of a procurement method that is the most appropriate for
the procurement activity, given the scale, scope and risk of the procurement.
Fair-dealing suppliers should be treated fairly
and without unfair discrimination, including protection of commercial confidentiality
where required. UOA procurement body should not impose unnecessary burdens or
constraints on suppliers or potential suppliers.
Integrity there should be no corruption or
collusion with suppliers or others;
Informed decision-making, also as a procurement manager I
should have principle which will guide all procurement body to base on
decisions which are accurate information and to monitor requirements to ensure
that they are being met;
Legality
Implied that an act, agreement, or contract strictly adheres to the statutes of a particular jurisdiction. For example, in insurance contracts it is assumed that all risks covered under the policy are legal ventures. As a procurement manager I will make sure that the
body must conform to and other legal requirements
Responsiveness UOA procurement bodies should Endeavour
to meet the aspirations, expectations and needs of the community served by the
procurement.
Transparency: - As a procurement manager in UOA
i should ensure that there is openness and clarity on procurement policy and
its delivery. The system of UOA procurement
should use the required expenditure by UOA authorities on goods and services
for the development of UOA and its community
CONLUSION
Since procurement manager
is an employee within a company, business or other organization who is responsible at some level for
buying or approving the acquisition of goods and services needed by the
company. The position responsibilities may be the same as that of a buyer or purchasing agent, or may include
wider supervisory or managerial responsibilities. A Purchasing Manager may
oversee the acquisition of materials needed for production,
general supplies for offices and facilities, equipment, or construction
contracts. A Purchasing Manager often supervises purchasing agents and buyers,
but in small companies the Purchasing Manager may also be the purchasing agent
or buyer. .
A Procurement Man ager
responsibility may include:
·
negotiating prices and contracts
·
determining quantity and timing of
deliveries (more commonly in small companies)
·
Forecasting upcoming demand.
REFERENCE
Baily,(2009), Procurement, Principles & Management, 10/E, Pearson
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